Summary
A top national full service AM 200 law firm is seeking a Legal Assistant in their New York office to support their Real Estate Department. The Legal Assistant plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. The Legal Assistant will also include junior level paralegal billable tasks. Senior level experience with a minimum of seven years, working with commercial real estate, highly preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provide legal administrative support to Real Estate attorneys and paralegals.
• Handle all marketing, travel arrangements and non-legal matters for the attorney.
• Handle Department billing and invoicing.
• Handle general correspondence.
• Assist with due diligence as requested.
• File both physical and electronic documents.
• Take client calls, connecting all incoming calls, including initial screening for potential clients.
• Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
• Schedule and coordinate meetings including videoconferences, and conference calls.
• Manage attorneys’ contacts, schedule, and calendar.
• Track due dates and deadlines.
• Enter time for timekeeper and print reports as requested.
• Track and record billable and non-billable time as needed.
• Create, revise and format legal documents.
• Prepare closing binders via iManage as well as physical binders.
• Process expense reports.
• Process check requests for vendor costs and trust disbursements.
• Find and retrieve information from files.
• Assist with follow up on AR collection.
• Assist attorneys and paralegals in preparation for meetings.
• Maintain confidentiality of client information.
• Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms.
• Coordinate projects and daily department functions.
• Provide excellent customer service to all clients both over the phone and via email.
• Update and track cases via excel sheet.
• Other duties as needed.

In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Qualifications

• Knowledge of legal/paralegal environments.
• Strong verbal and written communication skills.
• Good organizational skills; detail-oriented.
• Good interpersonal skills.
• Able to work under pressure and multitask when required.
• High degree of initiative and self-motivation.

EDUCATION And/or EXPERIENCE

• Bachelor’s degree required.
• Prior legal experience is beneficial but not required.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

APPLICATION
To apply for a paralegal position, please submit a cover letter, resume and unofficial transcript. Applicants must include all of the above-mentioned materials in order to be considered for this position. The Firm will only consider candidates that submit completed applications.

The base salary range offered for this role will be $55,000. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm.

The total compensation package for this position may include overtime pay, discretionary bonuses and other benefits. For a more comprehensive list of employee benefits, please visit www.sullcrom.com/employee-benefits .