Associate Legal Administrative Assistant – Wichita
Full time @Bell & Associates, Inc. posted 3 months ago in Administrative , in Legal Shortlist Email JobJob Detail
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Job ID 5385
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Career Level Associate
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Industry Law Practice
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Remote on-site
Job Description
Summary
If you’re an organized, proactive professional with a background in transactional law, this is your chance to make a meaningful impact in a supportive and collaborative law firm.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned.
- Document and Contract Management: Draft, revise, and manage business and legal documents, including contracts, non-disclosure agreements, purchase agreements, and other transaction-specific documentation.
- E-filing and Record-Keeping: Perform electronic filing using PACER and other systems, maintaining organized digital records for all client communications and transactional documents.
- Calendar and Deadline Management: Coordinate attorney schedules, manage multiple deadlines, and track transaction milestones to ensure smooth deal progression.
- File Maintenance: Maintain client files within the firm’s document management system, handling all file openings, closings, and conflict checks.
- Billing Support: Assist attorneys with tracking billable hours and preparing client billing statements.
- Client Communication: Engage professionally with clients and external parties by phone, email, and in-person interactions, providing timely updates and support.
- Additional Support: Contribute to other tasks as needed to support attorneys, paralegals, and clients in alignment with the firm’s mission.
Qualifications
- Technical Skills: Advanced proficiency in Microsoft Word, Adobe Acrobat for document handling, and legal document software such as Time Matters.
- Communication Skills: Exceptional verbal and written communication skills, with attention to clarity, grammar, and professionalism.
- Attention to Detail: Strong proofreading abilities and meticulous attention to accuracy in all document handling.
- Professional Demeanor: Friendly, organized, and adaptable with a high sense of initiative.
- Experience: Prior experience in transactional law preferred, with a background as a Legal Administrative Assistant, Legal Secretary, or Administrative Assistant in a legal setting being ideal.
SCHEDULE
This on-site role is Monday through Friday, 8:00 am – 5:00 pm.
